Business owners are often intrigued by online conferencing, but they may assume that it is too expensive for them. In reality, it is not nearly as expensive as you might think. There are numerous online conferencing software options available, and many of them are affordable for small businesses.
When considering web conferencing software, it is important to find the program that most closely meets your needs. You can save money while still getting what you need by comparison shopping. Here are some pointers to help you find the best online conferencing deal for your business.
Consider how often you plan to have online conferences. Do you see yourself having one, a few, or several each month? Hosted solutions in which you pay per use may be best if you are only going to have an occasional conference. If you plan to have conferences often, you may choose to get a monthly subscription or purchase software to install on your own server or hosting account.
Think about which features you really need in conferencing software. If you do not plan to utilize video in your conferences, there is no need to seek out software that supports it. If you're not planning on posting audio from your call on your site for download, you won't need the capability to record. You might be able to save money with an option that only offers the specific features that you need.
Have more calls with fewer participants accepted on each one. There are programs that offer unlimited usage but have limits on the number of participants on each call. Taking advantage of the unlimited usage may be cheaper than having fewer calls with more participants.
Use free trials to find the best online conferencing software for your business. Many services offer time-limited free trials. You can give them a try with small or personal conferences to see how you like them. If you try one that doesn't meet your needs or expectations, you can move on without having paid a dime.
Consider software that offers voice chat. This will allow for audio without having to pay for a phone line. Your attendees won't incur long-distance charges, and you won't have to pay for a toll-free number. Software with voice chat may cost a little more than software without it, but it could save you money in the long run.
Online conferencing is much more affordable than getting people together in person. The required software is probably going to be your biggest cost, but it doesn't necessarily have to break the bank. Shopping around can help you find a program that has everything you need for a price that fits your budget.